Ulysses Database Management Systems has supplied systems to a wide variety of clients for over 11 years.

With the focus on system flexibility and after sales support, Ulysses is rapidly expanding both its user base and its range of systems and add-ons. Development is 'user driven', and regular consultation with our clients ensures we fulfill our commitment to keep pace with both the industry and the technology.

Ulysses provides cost-effective, modular software systems for Health Care management. Specialists in staff rostering, payroll, invoicing and swipe card clocking systems. (Hospitals, Residential, Domiciliary etc).

Newcare

NewCare+ enables care providers to effectively manage day-to-day care services.  It can improve quality and significantly reduce administration time spent dealing with rosters, care plans, time sheets, invoices, payroll and management reporting.
Managing Clients
A full client record is held on the system.  As well as basic details (name, address, telephone number, next of kin etc), a complete profile of their care requirements is recorded.  alongside is a comprehensive case history, enabling details of each past visit to be accessed almost immediately. Regular bookings with preferred carers Structured care-plans to your current methodology Risk assessments for clients and premises

Managing Carers

NewCare+ also store details of your carers.  A full individual profile of their availability and work preferences (days, times, locations) is set up to help create the best possible roster. Weekly preferences define when each carer prefers to work Specify carer 'non-availability' - e.g. holiday, training etc. System fills shifts automatically by checking preferred carers for visits Unfilled shifts allocated with on-screen 'wall-chart' - just slot visits into gaps!

Managing Time Sheets and Payroll

View and confirm visits as they are completed - no more tedious entering of timesheets Manage by exception - only changes to original schedule need attention.  Otherwise shifts are ready for financial processing Manage EC Working Time Directive compliance with dedicated reports, and keep statutory records Gross Payroll at the touch of a button - teach your structure to NewCare+ and it does the rest!

	Managing Invoicing
	Generate invoices automatically based on confirmed visits Bill to a institution (e.g. Social Services), to client's sponsor or to the client themselves.  Even client contributions can be calculated and invoiced Numerous layouts available, or we can tailor to your requirements Integrated Sales ledger available, including aged debtor analysis

Managing the Business
Monitor all operations from a single terminal Store and report daily reminders, shift notes and incidents Powerful management information available on all aspects of the business - sixty standard reports available (including charts and graphs) Report Generator enables users to define own reports and queries (Word, Excel, Sage, QuickBooks, Pegasus etc)

See separate brochure for details on Timelog - our fully integrated electronic time & attendance monitoring system

Rota+

Rostering

Balance staff numbers with the staff resource available Handle staff requests for days off, leave and specific shifts Monitor target hours for staff - under / over-utilisation highlighted Fairness check ensures number and type of shifts Self - rostering capability

Holidays / Sickness Management

Leave and sickness are recorded Annual leave calculations Time off in lieu Full reporting available for absence analysis

Timesheets

Print individual timesheet detailing each person's schedule Only amendments (extra shifts, sickness, overtime etc) need to be fed back to system for payroll i.e. 'management by exception'

Working Times Directive

Monitor compliance with all the conditions of the EC Working Times Directive legislation

Payroll

Gross payroll is automatically from the approved timesheets, according to your pay rate rules Holiday pay calculations included Links to various pay roll systems for Net Pay (e.g. sage)

Management Reporting

Numerous standard reports included with the system Design your own reports with the built-in report writer

Tailorable System

Designed and customised to fit your business Guaranteed Performance Customised reports available

Achieve cost savings, improve staff management and gain powerful management information

Ulysses' systems have helped many organisations realise significant time and cost savings.  Each case is analysed individually and he software streamlined to match requirements and give maximum benefit.

For example, on assessing a department in a well known hospital we established a considerable number of senior person hours were being used to develop and administer staff rotas.  We analysed each activity, and identified savings of up to 8 person days per month based on a workforce of 200 (full time and part time).

The following efficiencies have been shown to be achievable in real situations:

Turnkey

Over the past 8 years, the market has become more and more in demand for an in-house Time and Attendance system. Other than the Telephone Clock In system, Ulysses provides an alternative especially designed for in-house time and attendance. Timekey. Timekey is widely used as a time and attendance system for Care Homes especially. How it works is, it is a module that sits on the wall, and we provide you with key fobs that the machine uses, the user would then swipe their key fob on the system, and press the button according to their direction (In - Out).  Simple!

Key Features:-

• Small and Compact - the system is self-contained and can be wall mounted
• Easy Connectivity - it links to any PC via a cable or via a Wireless Radio Network
• Provides electronic time sheets - saves 80% of Office work *
• Uses a Crystal as its Clock - so it is accurate to 1 second per month (the system is aware of Daylight Savings Time)
• Uses Flash Memory - so it keeps is memory even when a power cut has occurred
• It can hold up to several thousand swipes a month - no need to download weekly!
• Monitors Absence and Lateness - the system knows when someone is late *
• Payroll can be automatically calculated based on actual start and end times *
• Basic module consists of Magnetic or Barcode swipe systems
• Advanced module consists of an I-Button

* N.B if used in conjunction with Rota+

• Timelog

Ulysses has been working on systems for time and attendance now for over 8 years, and we were pioneers in linking clock card systems into PC systems. Our very first product was, believe it or not, a DOS-based system for the local power station in Didcot!

In 2001, we introduced several options for time and attendance for Domicilary Care, supplied by third parties, such as Telecarer and CM2000. We set about designing an interface to these products, which is now called TIMELINK

In 2002/3, we started designing our own modem-based Dialogic card system.

Dialogic is the industry-standard Intel subsidiary.  We also purchased a company (Roster-IT Ltd) which specialised in industrial products and had the resources to develop a more sophisticated solution.

Working with Keratome, All Day Care, Caring Co and others, the result in 2005 is Timelog Version 6 , which has some pretty amazing features.

TIMELOG

Timelog is based on a Dialogic 4-channel system, that sits on its own PC, which can play messages and record calls by location and carer ID. There are numerous features with this system, such as:-

Rapid Call processing:- The system recognises caller ID and asks for a carer PIN. It then asks for a direction (in or out). The entire call is processed in < 12 seconds

Alarms and Alerts:- The system can alarm for no-show, or alert for late or early running.

SMS Texting:- Sophisticated messages warn field-based co-ordinators about no-shows and late arrivals

Critical and Standard Care:- Alarms are triggered by the actual shift:- meaning that you are not alerted for anything that does not need monitoring.

Lone Worker Support:- A key parameter of the current version is to be able to protect Lone Workers by sending the administrator an alarm if they do not confirm their arrival home after a days work.  This can be a major factor in getting staff to accept the system.

Pays for itself:- Clients have been able to reduce their operating costs significantly over the period by using the automatic call confirmation system. When you consider that around 95% of calls are automatically confirmed, that admin cost simply disappears! And given that a typical system costs <£5,000, the capital payback would be well within the year!

With TIMELOG, users can have a truly independent system that offers cost-efficient application. We can show how applying Timelog reduces operating costs still further and provides reliable confirmation for both private and social services clients.

TELELINK

Ulysses also has the systems to support independant care companies with solutions that dovetail in to Social Services Requirements, while at the same time ensuring independence.

With TELELINK, we can send to and receive from any provider of central systems (such as CM2000 and Telecarer, and EzTracker). We are committed to design links for every major supplier of these systems and are in active consultation with many manufacturers.

Telelink is constantly being updated – for example the CM2000 link will be 2-way in April 2005, and SQL-compliant in June.

Telelink can greatly simplify things when Social Services need you to send and receive data from their central system.  And Ulysses can provide you with the link into 7 for just a few hundred pounds!